Accounts Payable Clerk

Purpose of Position:

To be responsible for handling agency’s bills and managing accounts payable ledgers. Responsible for receiving, opening and logging invoices on the ledger as well as other duties like bank reconciliation, accounts payable, data entry and expense report handling.

Preferred Candidates will have:

  • Have good organizational and communication skills
  • Passionate about delivering excellent customer service
  • Professional in appearance and behavior

Essential Functions:

  • General ledger journals entries and credit card and bank account reconciliation
  • Accounts payable/receivable invoices and data entry
  • Handling payments in organized and timely manner
  • Development and maintenance of excel spreadsheets
  • Internal credit card reconciliation as required
  • Ensures imaging of invoice supporting documents is timely and accurately performed
  • Assist with audit support as necessary
  • Assist in streamlining the accounts payable/receivable process
  • Maintain vendor files and process 1099 forms
  • Act as receptionist to cover lunch
  • Edit and verify that invoice pricing, term, and conditions match authorized purchase orders
  • Posting of invoices and reconciliation of accounts statements
  • Reconcile each supplier statement at the end of the month to make sure all invoices have been received.
  • Following up and researching discrepancies on invoices and vendor accounts.
  • Other duties as assigned

Job Duties and Responsibilities:

  • Provide necessary support for the payroll cycle
  • Provide necessary support in the purchasing process
  • Process invoices from multiple vendors and reconciling purchasing orders to vendor invoices
  • Processing high volume of invoices daily
  • Checking figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
  • Debiting, crediting, and totaling accounts on computer spreadsheets and databases, using specialized accounting software
  • Edit and verify that invoice pricing, term, and conditions match authorized purchase orders
  • Posting of invoices and reconciliation of accounts statements
  • Reconcile each supplier statement at the end of the month to make sure all invoices have been received.
  • Following up and researching discrepancies on invoices and vendor accounts.

 Job Requirements:

  • Associate degree in accounting preferred or 3 years in related field
  • Proficient in Word, Outlook and PowerPoint
  • Advance abilities in Excel
  • Impeccable attention to detail and ability to work with minimal supervision

Working Relationship:

  • Work with all levels of management, Community Action personnel and general public.
  • Position demands high levels of courtesy, diplomacy and tact

Job Type: Full-time/Temp to Hire

Salary: Compensation will be based on experience

Selected candidate will be required to pass drug screen and criminal background check